Top 5 AI Note-Taking Tools for Meetings in 2025

Yuliia Zablotska

Author at ApiX-Drive

Reading time: ~9 min

Fathom

• Fathom offers seamless integration with popular video conferencing platforms, including Google Meet, Zoom, and Microsoft Teams. It also supports automatic data synchronization with CRMs HubSpot and Salesforce, project management platform Notion, and other business programs.
• Notes created by the meeting note assistant AI can be automatically translated into 25 languages: German, French, Spanish, Italian, Norwegian, Ukrainian, and several others.
• The AI assistant quickly finds information users need within saved notes and generates follow-ups directly from them.
• The service allows you to create video clips from selected fragments of online meetings and conferences and send them to Slack or other external systems. Similarly, you can distribute text notes via Slack, Gmail, Google Docs, or Notion.
• Automated meeting notes can be viewed directly during the online event, without waiting for it to end.
• The AI assistant provides advanced functionality for collaboration. Users have access to a centralized storage of recorded video calls and transcripts, team member activity tracking, reminder sending, and more.

• Free (unlimited meeting recording and transcription, basic summaries, and access to integrations).
• Premium (all the features in the free plan, plus advanced summaries, AI-generated tasks, Asana integration, and a customizable meeting bot)—$20 per user per month.
• Team (minimum 2 users, all Premium features plus global meeting search, playlists with highlights, collaborative comments and folders, customizable dictionary, and SSO support)—$18 per user per month.
• Business (minimum 2 users, all Team features plus CRM field sync, deal overview, coaching metrics, advanced security tools, and data storage settings)—$28 per user per month.

Fireflies.ai

• The meeting transcription software processes online meetings in real time. Text notes are created in various formats, ranging from full transcripts to highlighted key points with detailed context.
• Fireflies.ai provides a centralized repository for online event information, capturing data about current tasks, saved contacts, and other activity.
• AI algorithms automatically recognize speakers' voices and translate their speech into more than 100 languages. At the end of the meeting, they create an analytical report with insights on the activity of each participant, sentiment analysis, an overview of key topics, and other data.
• Highlighted portions of a meeting can be saved as audio clips, enabling replay of important points.
• Users can upload and download text materials, as well as recordings of online events in audio and video format (MP3, MP4, WAV, M4A).
• Users can share notes and other content with the entire team or specific groups of participants. Meetings can be distributed across different channels for convenience and optimization.
• The functions of commenting on meetings and saving bookmarks help speed up the search for the necessary information.
• The platform has its own library with more than 200 AI applications for various business tasks, divided into categories: product management, sales, marketing, HR, user support, and so on.
• The service easily integrates with many third-party systems, including video conferencing platforms (Zoom, Google Meet, Microsoft Teams), CRM (Salesforce, HubSpot), Slack, and more.
• Fireflies.ai can be accessed via a mobile app, a team AI bot, a Chrome extension, and an API (for integration with other systems).

• Free—for individual users (unlimited transcription, limited number of AI summaries, up to 800 minutes of recording, search by meeting, download audio and video files, and more).
• Pro (all features of Free, plus unlimited AI summaries, up to 8,000 minutes of recording per user, content downloads, meeting analytics, AI apps, unlimited integrations, and more)—$18 per user per month.
• Business (all Pro features plus unlimited storage, video recording, team analytics, user groups, API access, and more)—$29 per user per month.
• Enterprise (all Business features plus private storage, advanced admin tools, personal manager, SSO, and more)—$39 per user per month.

Otter

• The AI assistant automatically connects to online meetings on Zoom, Google Meet, and Microsoft Teams platforms. It can create notes in two formats: a short summary and a full transcript.
• The service automatically highlights key points of an online event while maintaining the overall context of the discussion. Moreover, it automatically creates slides with the most important data and adds them to notes.
• A built-in chat is provided for communication with the AI assistant. In it, users can ask the assistant questions about the content of a particular meeting and receive detailed answers. Chat with team members is also available.
• The service's AI algorithms are capable of automating a number of tasks: generating email newsletter texts, blog posts, status updates, and more.
• Otter offers tailored solutions for various sectors: general business, sales, marketing, HR, education, and media industries.
• The AI meeting summary tools are accessible via mobile apps (iOS, Android). In addition, integrations with many external services are available: Google Meet, Zoom, Microsoft Teams, Asana, Google Chrome, Google Calendar, Dropbox, Google Docs, HubSpot, Jira, Notion, Slack, Salesforce, and others.

• Basic (recording, transcription, and summary of meetings in real time in English, French, and Spanish; basic AI templates, AI chat, 300 minutes of transcription per month, up to 30 minutes per meeting, import of up to 3 audio and video files per user)—free.
• Pro (all Basic features plus advanced AI templates, advanced collaboration tools, advanced search and export, 1,200 minutes of transcription per month, up to 90 minutes per meeting, import of up to 10 audio and video files)—$16.99 per user per month.
• Business (all Pro features plus analytics, priority support, recording and transcription of up to 3 meetings simultaneously, 6,000 minutes of transcription per month, up to 4 hours per meeting, unlimited audio and video import)—$30 per user per month.
• Enterprise (all Business features plus SSO, video meeting replays for Zoom and Google Meet, advanced management and security features, and Otter Sales Agent)—pricing is calculated individually and is available upon request.

MeetGeek AI

• AI algorithms automatically record online events of any type. They transcribe them in over 60 languages, with timestamps, speaker identification, and auto-generated descriptions.
• MeetGeek easily connects to Zoom, Microsoft Teams, or Google Meet, automating the transcription of conferences, webinars, and podcasts. It also transcribes MP3/MP4 files and allows you to record offline events via a mobile app.
• AI Meeting Minutes automatically generate summaries, highlighting key milestones and the most important moments.
• The platform provides storage for recordings and transcripts of all previously held events. Users can find the necessary meetings by date, participants, or keywords. In addition, they can download generated materials and create groups and teams. Saved data can be sent to HubSpot, Slack, Notion, and other external systems.
• MeetGeek has integrations with popular video conferencing platforms, cloud storage, CRM, project management systems, online calendars, and ATS.
• Users also have access to AI Chat, AI Meeting Coach, meeting templates, a call library, collaboration tools, workflow automation, and more.

• Basic (3 hours of transcription per month, 3 months of notes storage and 1 month of meeting audio storage, unlimited AI summaries, AI Chat, integrations, file uploads, automatic language recognition, and more)—free.
• Pro (20 hours of transcription per month, 1 year of notes storage, and 6 months of meeting video storage, all Basic features plus HD video recording, meeting templates, process automation, file downloads, and more)—$19 per user per month.
• Business (100 hours of transcription per month, unlimited notes storage, 1 year of meeting video storage, all Pro features plus team workspaces, meeting insights, comments, private meetings, a dedicated manager, and more)—$39 per user per month.
• Enterprise (unlimited transcription, notes, and video storage, all Business features, plus branded email newsletters, private data storage, onboarding sessions, and more)—$59 per user per month.

tl;dv

• The AI assistant connects to a video conferencing service (Zoom, Teams, Meet) and automatically records all meetings. At the end of the event, it generates a full transcript with the ability to translate into more than 30 languages, and also highlights key points in the summary.
• The AI sales coach analyzes calls from managers to clients, tracking the execution of scenarios and assessing the quality of work with objections. Based on the collected data, it creates a detailed report with insights for improving productivity and sends it to email.
• tl;dv supports integrations with over 5,000 external systems. Among them are project management systems, CRM platforms, ticket platforms, online calendars, and a number of other business resources.
• The service can recognize speakers, analyze the mood and level of involvement of participants, and identify topics and key points.
• The platform ensures a high level of security for stored and transmitted data. Its technologies comply with SOC2 and GDPR requirements.

• Free Forever (unlimited meetings, participants, video recording, AI summary and transcription with translation into 30+ languages, 5 file uploads, Slack, email, and calendar integrations, meeting views tracker, and more).
• Pro (all the features of Free Forever, plus unlimited AI notes, reports, file uploads, and questions to the AI assistant; email follow-up templates, AI insights, over 5,000 integrations, and more)—$29 per user per month.
• Business (all Pro features plus AI coaching, premium transcription quality, automatic language recognition, API and webhooks, multi-team management, and more)—$65 per user per month.
• Enterprise (all Business features, plus advanced data and team management tools, private AI hosting, a personal manager, and custom invoicing)—cost is calculated individually and provided upon request.

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